Terms of Use for the TUOVI Internal Security Portal

 

1. General

The TUOVI portal (hereinafter the “Service” or “Online Service”) is a free-of-charge digital collaboration platform for internal security operators. 

The TUOVI portal is provided by the Ministry of the Interior, the Government ICT Centre Valtori, and Ambientia Ltd. The portal is maintained by the Ministry of the Interior (hereinafter the “Service Provider”).

Registration is required for using the registered users’ side of the Online Service. By registering for the Service, the user confirms that they have read these Terms of Use and undertakes to comply with them when using the Service.

2. Use of the Service

Access to the registered users’ side of the portal requires that the user accepts the terms of use and the description of file (link). This is done in connection with registration for the Service. The terms of use and the description of file can be found from the About TUOVI page of the TUOVI portal

The use of the content added to the public side of the TUOVI Internal Security Portal is allowed for non-commercial purposes without separate permission, but the user must name the content provider or rightholder (see User’s rights and responsibilities). An exception to the above is the image material and other protected material included in the Online Service. Protected material may be, for example, design-protected, trademark-protected or patented material. The image material or other protected material included in the Online Service may not be saved, distributed or copied without separate permission.

The right of use to the material imported to the workspaces of the TUOVI portal belong to the workspace administrator and/or to the users who imported the material to the workspace. The use of any material added to the workspaces outside of the portal must be agreed upon with the workspace administrator. The Ministry of the Interior is not responsible for any right of use violations and copyright infringements concerning the material that may take place in the workspaces.

No material that is contrary to law or offensive to general community standards may be added to the TUOVI portal. Examples of such material include, but are not limited to, material containing racist expressions, writings or performances that are offensive to human dignity or infringe on the protection of privacy. The workspace administrator is responsible for the content of the material included in the workspace. The portal administration reserves the right to remove any material that is unlawful or offensive to general community standards.

The TUOVI Internal Security Portal contains links and connections to third-party websites. These websites are governed by their respective terms of use, and the Ministry of the Interior is not responsible for their content.


 3. User’s rights and responsibilities

The user is obliged to provide true and correct registration details when registering for the Service. The contact information provided by the user will not be disclosed to any third parties. In the processing and registration of personal data, the TUOVI portal complies with the provisions of the Personal Data Act. 

The data of a person who has registered with the TUOVI portal will not be shown on the public side of the portal. On the registered users’ side, the other registered users can see the name, organisation, job title and e-mail address of the person concerned. The user can choose whether the user’s profile displays the names of the workspaces to which the user belongs. If the user chooses to hide the workspace information, the profile will only display the number of workspace memberships.

The user is responsible for any use of the service that takes place with their user ID and password. The user is responsible for keeping the password confidential. The user may permanently delete their profile from the TUOVI portal, and the user also has the right to request from the TUOVI administration that their user account be deleted. In this case, the request for deletion must be made from the same e-mail address that is used as the user ID of the profile to be deleted, or the user must otherwise identify themselves as the owner of the profile. 

The workspace administrator (owner) has the right to invite other registered and unregistered users to their workspace. The workspace administrator is responsible for ensuring that the profile of the person admitted to the workspace actually belongs to the person who is intended to be added to the workspace. The workspace administrator has the right to define rules for the workspace. The workspace administrator may designate more than one administrator for their workspace. The workspace administrator has the right to manage the workspace by accepting members, removing members, or deleting or archiving the entire workspace. The workspace administrator may send an e-mail from within the workspace to all members and change the profile picture and the description text. The workspace administrator can also send invitations to join the workspace directly from the workspace. 

A workspace member is responsible for the content and presentation format of the material they have added to the Service. A workspace member is responsible for ensuring that they have all the necessary copyrights and other rights or the rightholders’ consent to the material they import to the workspace (including images, recordings, videos, etc.). 

A user registered with the TUOVI portal may propose to the TUOVI administration that the material or event be published on the public side of the portal. The user who proposes the publication is responsible for ensuring that they have all the necessary copyrights and other rights or the rightholders’ consent to the material to be published in the Online Service. In the case of minors, the consent of the custodian is required where applicable.
 
If a member who has logged in to TUOVI notices in the workspace content any material containing racist expressions, writings or performances that are offensive to human dignity or infringe on the protection of privacy, they are required to notify primarily the workspace administrator of such content. If the workspace administrator does not delete/change said content, TUOVI’s administration may be notified of the content. 

4. Service Provider’s rights and responsibilities

The Service Provider has the right to remove from the Service any content that violates its terms of use. Examples of such material include, but are not limited to, material that contains racist expressions, is offensive to human dignity or infringes on the protection of privacy. Other examples of such material include content that seeks to advertise or market goods or services for consideration or free of charge (see User’s rights and responsibilities). If a workspace member reports inappropriate content in the workspace, the Service Provider is liable to intervene.
 
The Service Provider may impose a ban on a user of the Online Service who repeatedly violates its terms of use, either for a fixed period of time or permanently. Prior to the imposition of the ban, the user will be given two warnings through the Service, indicating that repeated violation will result in losing the right of use. If the user continues to violate the terms of use, the ban will enter into force. In the case of a very serious violation of the terms of use, the Service Provider will have the right to ban the user without issuing a warning.

The Service Provider is only responsible for the content of the Service and its correctness with regard to the content it produces by itself. The Service Provider is not liable for any direct or indirect damage caused by the use or interpretation of the information contained in the Service. The Service Provider is not responsible for the authenticity of the user profiles. 

The Service Provider is not liable for any direct or indirect loss or damage incurred by a user or a third party as a result of any error or deficiency contained in the Service. Neither is the Service Provider liable for the content, material and services of the websites produced by third parties to which the Online Service website is linked.

The Service Provider is not responsible for any interruptions in the Service due to, for example, maintenance in the event of technical faults. Neither is the Service Provider responsible for any interruptions in telecommunications connections or the Internet network. The Service Provider is not liable for any damage that may result from the operation of the Online Service or from the unavailability of the Online Service.

The Service Provider may collect data on how and when the Online Service is used. For example, it may collect data on the pages from which the user has accessed the Online Service or on the browser used by the user. The collected data is anonymous and will not be connected to an individual user. The collected data will be used for the purpose of analysing and developing the Online Service. 

5. Processing of personal data

The registration details of the Internal Security Portal users are needed for creating a user profile on the registered users’ side and for managing the portal’s client relationships. The contact information provided by the user will not be disclosed to any third parties. In the processing and registration of personal data, the TUOVI portal complies with the provisions of the General Data Protection Regulation and the Data Protection Act. 

The Service Provider may collect data on how and when the Online Service is used, for example, concerning the pages from which the user has accessed the Online Service or the browser used by the user. The collected data is anonymous and will not be connected to an individual user. The purpose of collecting the data is to analyse the use of the Online Service and to develop it to better serve the users.

The service provider may send surveys related to the development of the portal to registered users. The user may prohibit the sending of such surveys by selecting “I do not want to receive any inquiries related to the development of the portal” in their profile or by choosing “I do not want to participate in the development of TUOVI by responding to any future surveys” at the end of the survey.

6. Changing the features of the Service

The Service Provider has the right to change the content, operation and terms of use of the Service in order to develop the Service or for any other reason deemed necessary. The Service Provider has the right to add, modify or remove parts of the Online Service or to terminate the Service in part or in full. Where reasonably possible, the Service Provider will endeavour to give advance notice of any changes to and interruptions in the Service that are relevant to the users through the Service or in any other way it deems appropriate. The Service Provider has the right to transfer the administration of the entire Service and its content, including its user data, to another operator.

The Service Provider will notify any changes to the terms of use on the registered users’ MyTUOVI page. The latest terms of use can be found on the About TUOVI page.

7. Governing law and settlement of disputes

This agreement of the terms of use is governed by Finnish law. Any disputes will primarily be resolved through negotiations. Failing that, the disputes will be referred to the Helsinki District Court to be resolved in accordance with Finnish law.

8. Contact information

Ministry of the Interior 
Kirkkokatu 12, Helsinki, Finland
Tel.: +358 295 480 171 (switchboard)
E-mail: [email protected]